IVCO 2023 CONFERENCE WEBSITE TERMS AND CONDITIONS WITH DATA PROTECTION PROVISIONS
Welcome to IVCO 2023 conference website. To ensure a smooth and enjoyable experience, we kindly ask that you review and agree to our terms and conditions. If you have any questions or concerns, please don’t hesitate to reach out to us at ivco2023@sukarelawansiswa.my .
If for any reason you do not wish to agree to our terms and conditions, we understand entirely and kindly request that you refrain from using our website.
1.1 “IVCO” stands for the International Volunteer Cooperation Organisations.
1.2 IVCO is the annual conference of Forum.
1.3 “Forum” is the International Forum for Volunteering in Development, a Non-Profit organisation incorporated in Canada under Corporations Canada under the care of Comhlámh based in Ireland.
1.4 Yayasan Sukarelawan Siswa (YSS) an agency of the Ministry of National Unity based in Malaysia is the host of IVCO 2023.
2.1 Conference registration fees are non-refundable including in the event of cancellation by the registered party. However, the seats are replaceable upon confirmation by the registered party and duly confirmed by the conference organisers.
2.2 In the event that the conference is cancelled, a full refund will be issued to all registered attendees within 14 business days upon the notification of cancellation.
2.3 Registration fees do not include travel, accommodation, or any other expenses incurred by attendees.
2.4 All conference attendees must register and pay the total registration fee in full before attending the conference.
2.5 Your record of registration and payment will be sent to you via email automatically upon completion of your registration. As soon as IVCO 2023 has received full payment of the registration fee, you will receive a confirmation email.
3.1 All conference content, including presentations, speeches, and other materials, are the intellectual property of the conference organisers and / or the speakers.
3.2 Any unauthorised use, reproduction, or distribution of conference content is strictly prohibited.
3.3 The conference organisers reserve the right to change the conference content at any time without prior notice.
4.1 All conference attendees are expected to conduct themselves professionally and respectfully.
4.2 Any form of harassment, discrimination, or other inappropriate behaviour will not be tolerated and may result in expulsion from the conference without a refund.
4.3 Attendees must comply with all local laws and regulations while attending the conference.
5.1 The conference organisers will not be held liable for any loss or damage, including but not limited to personal injury, loss of property, or financial loss, incurred by conference attendees.
5.2 Attendees are responsible for their own travel, accommodation, and any other expenses incurred while attending the conference.
6.1 The conference organisers will collect and use personal information provided by conference attendees in accordance with the Malaysia Personal Data Protection Act 2010 (PDPA) and the General Data Protection Regulation (GDPR) of the European Union.
6.2 By registering for the conference, attendees consent to the collection and use of their personal information by the conference organisers in accordance with PDPA and GDPR, unless specifically and clearly stated otherwise.
6.3 The personal information collected by the conference organisers may include name, address, email address, phone number, and other information necessary for registration and attendance at the conference.
6.4 Unless proper request made by the conference organisers and duly approved by the attendees, the conference organisers will use the personal information collected only for the purposes of organising and administering the conference, communicating with attendees, and other purposes necessary for the operation of the conference.
6.5 The conference organisers will not share or sell personal information to third parties unless required by law or necessary for the operation of the conference (e.g. sharing attendee information with hotels for room reservations).
6.6 Attendees have the right to access, rectify, or erase their personal information at any time by contacting the conference organisers and subject to the conference organisers’ internal processes and procedures.
6.7 The conference organisers shall not be held responsible for any unauthorised access, loss, or theft in relation to the personal information. However, the conference organisers will take reasonable technical and organisational measures to protect the said personal information from any kind of illegal, unlawful and/or unauthorised access, loss, or theft.
6.8 Personal information collected by the conference organisers will be retained for as long as necessary for the purposes for which it was collected or as required by law.
6.9 Attendees have the right to file a complaint with the appropriate data protection authority if they believe their personal information has been processed in violation of PDPA or GDPR upon proper notification being made to the conference organisers but failed to obtain satisfying clarification and/or explanation within fourteen (14) days thereof.
7.1 These terms and conditions shall be governed by and construed in accordance with the laws of the host country, Malaysia.
7.2 Any disputes arising from these terms and conditions shall be subject to the exclusive jurisdiction of the courts of the host country, Malaysia.
8.1 The material and information contained on this website is purely for the purposes of arranging and organising the IVCO 2023 conference. You should not rely upon the material and/or information on the website as a basis for making any business, legal or any other decisions.
8.2 Whilst we endeavour to ensure the security of your personal data and accuracy of the information, in no event will the conference organisers be held liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use this website.
8.3 The conference organisers reserve the right to modify or revise these terms and conditions at any time without prior notice. By continuing to use the website after such modifications, you agree to be bound by the updated terms and conditions.